No one is perfect— even the most skillful and talented individuals have their flaws and one of the most common ones is poor time management. From a managerial standpoint you must take responsibility for your own time and be able to supervise how others spend theirs. This can occasionally seem overwhelming.
We will look into five simple techniques to help you improve your time management skills and become more productive.
Find yourself running late for a meeting you were unaware you had? Who’s to blame? Why didn’t you know and whose responsibility is it to keep you in the loop? If your organization uses room scheduling software, a seamless integration into all meeting attendees calendars is possible and then there is almost no excuse to be running late.
Software such as this allows you to book resources right from their desk or mobile. Talk about saving time! No longer do you need to manually communicate with many people to see who is available. This is simple but very effective use of technology.
Sure, you may be great (or at least think you are) at multi-tasking, but is it really the best for your job? We all know someone that takes on too much work, but is for some reason completely oblivious to the fact they have an unmanageable workload. The result is incomplete, substandard work and missed deadlines. This screams incompetence and unprofessionalism.
Try completing a whole task before moving onto the next. It stops your flow and concentration being disrupted and you’re likely to save some time and work more productively.
This is extremely important, especially when you are working as a team and others are relying on you. Communication is an easy thing to neglect if you are very focused on your work, but you should always remember to check in with others.
If you want to work in a professional manner, work in a clear, communicative way so people know where they stand and you will almost always receive the same back. No one likes being kept in the dark and receiving unwelcome news that tasks have not been completed because the workload was too heavy, and no one was made aware.
Keep all of your tasks written down, be it on paper but ideally on a note-taking application in order to keep everything organized. Organize these to-dos by their type and input it into your calendar so you are able to plan and commit the right amount of time to each task; then check them off once complete.
Don’t spend too much time on these lists if it’s taking away time from other responsibilities. This goes hand-in-hand with the other ‘Do one thing at a time’ tip.
While you won’t be able to eliminate all disruptions, there are many things you could do to save yourself a few minutes of unwanted interruptions throughout the day. Log off social media when you need to put your head down and work, put your phone on silent and put all email notifications on silent. If you have nagging co-workers or managers, try to pre-empt them before they talk to you, that way you can dictate when and how the conversation goes.